Privacy Policy
TF Media Company Privacy Policy
Effective Date: January 16, 2024
This Privacy Policy (this “Policy”) is made and entered into by and between TF Media Company (“TF Media,” “Company,” “we,” “our,” or “us”) and those persons or entities accessing, visiting, browsing, submitting information to, communicating with, or otherwise utilizing the website, services, software, tools, communications, downloads, and related assets of TF Media (collectively referred to herein as the “Website” or “Services”) (collectively the “User” or “Users”).
The purpose of this Policy is to describe the information Company may collect, how said information may be used, maintained, disclosed, and protected, and the rights and expectations of Users concerning the same.
By accessing or using the Website or Services, the User stipulates and agrees as follows:
1. Whereas Statements
1.1 - Whereas, Company operates a Website intended to provide marketing, educational, promotional, technological, and communication-related Services.
1.2 - Whereas, Company may provide contact forms, HubSpot forms, audit tools, downloadable resources, chatbot functionality, newsletters, booking systems, communications systems, and future technologies including but not limited to client portals, hosted payment systems, SMS communications, and related functionality.
1.3 - Whereas, Users may voluntarily provide information and materials to Company.
1.4 - Whereas, Company may rely upon third-party providers and software systems to facilitate operation of the Website and Services.
1.5 - Whereas, Users understand and agree that electronic communications and internet systems involve variables and risks outside Company’s control.
1.6 - Whereas, Users understand and agree that Company shall retain broad discretion concerning the manner in which information is collected, processed, maintained, retained, or disclosed consistent with this Policy and applicable law.
Therefore, in consideration of the foregoing, and for valuable consideration, acceptance of which is mutually confirmed and approved, the Parties stipulate and agree as follows:
2. Information Company May Collect
Company may collect information directly, automatically, or through third-party systems.
Information collected may include but shall not be limited to:
Personal Information:
• name
• email address
• telephone number
• business name
• website address or URL
• communications submitted to Company
• booking information
• newsletter signup information
• marketing preferences
Audit and Tool Information:
• website audit submissions
• diagnostic results
• marketing tool inputs
• chatbot interactions
• uploaded files or materials
• inquiry information
• project-related submissions
Technical and Usage Information:
• IP address
• browser information
• operating system
• device information
• session data
• page interactions
• referral sources
• analytics data
• engagement information
• approximate geographic information
• cookies and similar technologies
Users understand and agree that Company may collect information voluntarily supplied by Users as well as information automatically generated by use of the Website.
3. How Information Is Collected
Company may collect information through:
• contact forms
• HubSpot forms
• booking systems
• newsletters
• downloads and lead magnets
• chatbot systems
• website audit tools
• cookies
• analytics
• platforms
• advertising systems
• uploaded files
• direct communications
• automated technologies
• third-party integrations
Collection may occur during browsing, submission, communication, download, scheduling, or other interaction with the Website or Services.
4. Purposes of Collection and Use
Company may collect and use information for purposes including but not limited to:
• responding to inquiries
• scheduling appointments
• providing Services
• delivering audit results
• improving Website functionality
• operating marketing systems
• maintaining communications
• improving user experience
• monitoring Website usage
• generating analytcis
• advertising and remarketing
• delivering downloads or resources
• maintaining business records
• fraud prevention
• cybersecurity monitoring
• legal compliance
• future service development
Company may also use information to contact Users regarding Company services, promotions, educational resources, updates, and marketing opportunities consistent with User consent and applicable law.
5. Marketing Communications and Consent
Users may voluntarily subscribe to:
• newsletters
• marketing communications
• promotional communications
• future SMS or text communications
Company shall endeavor to provide marketing communications only following User consent or opt-in where required.
Users may opt out of marketing communications by:
• using unsubscribe functionality
• replying STOP to applicable SMS communications when available
• contacting Company directly
Withdrawal of consent shall not affect communications necessary to fulfill requests, provide Services, or comply with law.
6. Cookies and Tracking Technologies
The Website may use cookies and related technologies.
Cookies may be used to:
• remember preferences
• improve Website functionality
• monitor engagement
• facilitate analytics
• support advertising systems
• improve performance
• assist security
Users may disable or limit cookies through browser settings; however, portions of the Website or Services may not function properly if cookies are restricted.
Company reserves the right to implement expanded cookie functionality or consent systems as technologies and legal requirements evolve.
7. Analytics and Advertising Technologies
Company may use analytics and advertising technologies including but not limited to:
• Google Analytics
• Google Tag Manager or related Google tracking systems
• Google Ads
• Meta Pixel
• HubSpot tracking
• Hotjar or similar engagement tools
• marketing and conversion tracking systems
Such systems may collect information concerning:
• page usage
• engagement
• device behavior
• referral traffic
• advertising interaction
• conversion activity
Company does not control third-party analytics or advertising providers and makes no warranty concerning their independent practices or policies.
8. Third-Party Providers and Processing
Company may rely upon third-party vendors, infrastructure providers, processors, or software systems including but not limited to:
• HubSpot
• Make.com
• Meta
• Cloudflare
• Bluehost
• Cloudways
• Stripe
• Meow Apps
• hosting providers
• communications systems
• infrastructure providers
Such providers may process or maintain information on Company’s behalf.
Company does not sell User personal information.
Company may disclose information to third-party providers as reasonably necessary to:
• operate Website systems
• maintain infrastructure
• facilitate communications
• process requests
• provide Services
• support business operations
Users understand and agree that third-party providers maintain independent privacy policies and operational practices.
9. Uploaded Files and Submitted Materials
Users may voluntarily provide:
• uploaded files
• project materials
• website assets
• communications
• inquiries
• supporting documents
Users represent and warrant they possess authority to provide such materials.
Company shall maintain discretion concerning processing and storage of such materials consistent with business needs, security practices, and applicable law.
Company shall not use testimonials, endorsements, screenshots, or marketing representations attributable to a User without express permission.
10. Audit Tools, Chatbots, and Automated Systems
The Website may include:
• audit systems
• chatbot functionality
• automated workflows
• AI-assisted technologies
• third-party integrations
• diagnostic or reporting systems
Users understand and agree:
• outputs may be automated
• outputs may be incomplete or inaccurate
• communications may be partially automated
• systems may rely upon third-party technologies
• information generated may be retained for business analysis, system improvement, or marketing follow-up
Such outputs are informational only and shall not constitute professional advice or guarantee.
11. Data Security
Company endeavors to maintain commercially reasonable administrative, technical, and operational safeguards.
However, Users expressly understand and agree:
• no system is completely secure
• electronic transmission involves inherent risk
• Company cannot guarantee absolute protection against unauthorized access, cyberattack, breach, or technological failure
Transmission of information occurs at User’s own risk.
12. Data Retention
Company may retain information:
• for business operations
• communication history
• recordkeeping
• security monitoring
• legal compliance
• service development
• marketing systems
• operational continuity
Retention periods shall be determined in Company’s discretion unless otherwise required by law.
13. International Users
The Website may be accessed worldwide.
Users accessing the Website outside the United States understand and agree that information may be transferred to, maintained in, or processed within the United States or other jurisdictions where Company or its providers operate.
14. Minors
The Website and Services are not directed toward children.
Company does not knowingly collect personal information from children under eighteen (18) years of age.
Should Company become aware of such collection, Company may remove such information in its discretion.
15. User Rights and Requests
Users may contact Company concerning:
• information inquiries
• communication preferences
• unsubscribe requests
• correction requests
• privacy-related concerns
Company shall review such requests in good faith consistent with law, operational requirements, and Company discretion.
16. Third-Party Links and External Sites
The Website may contain links to external websites or services.
Company neither owns nor controls such sites and disclaims responsibility concerning:
• privacy practices
• content
• policies
• availability
• security
• conduct of third parties
Users access such systems at their own risk.
17. Policy Modification
Company may amend or modify this Policy at any time.
Updated versions may be published through the Website.
Continued use of the Website following modification shall constitute acceptance of the revised Policy.
18. Governing Law and Enforcement
This Policy shall be interpreted, construed, and enforced in accordance with the laws of the State of Ohio.
Any dispute arising under this Policy shall be adjudicated in the appropriate court of Muskingum County, Ohio; provided however, prior to litigation, the Parties agree to submit themselves in good faith to mediation.
Any claim arising from this Policy shall be brought within one (1) year of accrual.
19. Miscellaneous
This Policy constitutes the complete and final recitation concerning Website privacy practices between Company and Users.
Should any provision be deemed unenforceable, remaining provisions shall remain in full force and effect.
Failure to enforce any provision shall not constitute waiver.
This Policy may be interpreted alongside Company Terms of Service and separately executed agreements where applicable.
Contact Information
TF Media Company:
info@tfmediacompany.com
(614) 321-5305
Questions concerning this Policy may be directed to Company using the contact information above.